Dear Members of IAB,
At the initiative of the Management Board on the basis of Art. 17, para. 2 related to Art. 18 of the current Statutes of the Association, we hereby invite you to participate in the extraordinary General Meeting of the Association with details as follows:
The extraordinary General Meeting of Interactive Advertising Bureau Bulgaria, Sofia City, UIC 175784631 (“the Association”) is scheduled for 10.11.2020, at 9:00 a.m., and will take place at Sofia City, 106 Vitosha Blvd., Rosslyn Central Park Hotel, hall 1, floor Conference.
For your convenience you can follow the map directions: Here
The official invitation for the extraordinary General Meeting is enclosed to this E–mail!
We most respectfully ask the legal representatives of all legal entities – members of the Association to attend in person. If this is not possible, they can empower another person to represent them at the General Meeting by giving in his/her favor the respective voting authorization under an explicit Power of Attorney. In case such legal representatives represent the member jointly, the Power of Attorney must be issued observing the joint representation.
For Your convenience, a form of an explicit Power of Attorney is enclosed to this Email. The Power of Attorney does not require notarization of the signature. Simple written form is sufficient.
We ask that all Powers of Attorneys be granted upon entry to the meeting of the Executive Director of the Association – Mrs. Nadya Gogova. Persons without a Power of Attorney or persons who do not have an explicit Power of Attorney (for the specific general meeting) will not be able to participate in the decision-making. We kindly remind you not to forget your personal protective equipment (protective face masks) for entering the hall, which is of sufficient capacity to keep a distance between the attendees!
The meeting was announced with a start time of 09:00. In the absence of a quorum, on the basis of Art. 19 of the Statutes of the Association, the General Meeting will be held from 10:00 a.m. at the same place, the same day and on the same agenda, and it may take valid decisions regardless of the number of members present or represented.
In order to facilitate the smooth conducting of the meeting, we ask all representatives to be in place at the interval of 8:30 – 8:45 a.m. for the purpose of collecting a quorum of at least – more than half of the members of the Association in order to hold the meeting and vote on the Agenda items.
The Chairman of the Management Board chairs the General Meeting of the Association. The working language of the General Meeting is the Bulgarian language.
The meeting will also be attended by a legal secretary, as well as technical assistants who will assist the attendances with the normal conduction of the meeting. For any further information or questions, you can contact the Executive Director of the Association Mrs. Nadya Gogova by phone: 089 44 26 239, e-mail: email@example.com
According to the bilingual invitation attached herein (in Bulgarian and English language) the agenda of the General Meeting is the following:
Аgenda Item 1. Approval of the activity and management report of the Management Board.
Draft decision:”Approves the activity and management report of the Management Board”.
Agenda Item 2. Аpproval of the Budget for 2021 of the Association.
Draft decision: “Аpproval of the Budget for 2021 of the Association “.
Agenda Item 3. Release from duty of the members of the Management Board due to the expiry of their term of office.
Draft decision: “Releases from duty of the members of the Management Board due to the expiry of their term of office”.
Agenda Item 4. Release from liability of the members of the Management Board from the date of their election until the date of this decision.
Draft decision: “Releases from liability of the members of the Management Board from the date of their election until the date of this decision”.
Agenda Item 5. Election of new members of the Management Board.
Draft decision: “Elects new members of the Management Board”.
Agenda Item 6. Miscellaneous
Draft decision: “Miscellaneous”.